Privacy Policy
How we collect, use and protect your personal information.
Trust InTuition | Operated by Amy Watson
Who We Are
Trust InTuition is operated by Amy Watson as a sole trader. We provide private tutoring, educational assessments and screening, Parent Lessons and educational workshops, educational resources, and The Tutor for Tutors professional development.
Amy Watson is the data controller. Contact: admin@trustintuition.co.uk.
Business correspondence address: 1 Whitlow Close, St Helens, WA9 5YT, United Kingdom.
Information We Collect
Depending on how you interact with us, we may collect:
Your name, email address, telephone number and contact preferences.
Your child's name, age, school year and educational background.
Information supplied through enquiries, questionnaires, booking forms and emails.
Relevant learning needs, educational assessments, lesson notes, progress reports and screening results.
Information about special educational needs, disabilities or health where relevant to providing appropriate educational support.
Booking, invoicing, payment and purchase records.
Tutor application details, qualifications, experience and safeguarding-related information.
Information provided when joining The Tutor for Tutors waiting list or programme.
Technical website information collected through cookies and similar technologies, where applicable.
Information may be provided directly by you, by a parent or guardian on behalf of a child, or through relevant communications with an authorised tutor or educational professional.
We aim to collect only information reasonably necessary for the relevant service.
How We Use Your Information
We use personal information to respond to enquiries, arrange tutoring, workshops and assessments, provide screening and reports, manage purchases and payments, administer tutor applications, and deliver The Tutor for Tutors waiting list and programme. We share relevant information with allocated tutors where needed for teaching and safeguarding. Safeguarding disclosures may be shared where necessary and lawful to protect a child or another person.
Our Legal Bases for Processing
Under UK data protection law, different activities require different lawful bases. These may include contract, steps before entering a contract, legal obligation, legitimate interests and consent, where consent is required. Ordinary personal information is handled on the lawful basis that applies to the relevant purpose. Information that reveals health conditions, disabilities, SEN or other special-category information receives additional protection under UK data protection law and is handled only where the applicable legal requirements are met.
Children's Personal Information
Protecting children's personal information is particularly important to us.
Parents or guardians usually provide the information required to arrange tutoring and assessments. This may include learning difficulties, educational targets, school information and other relevant circumstances.
We use this information to provide appropriate educational support and share it only with people who need it for an authorised purpose.
Information about pupils may be shared with their allocated Trust InTuition tutor so that lessons can be planned and delivered effectively.
We do not sell children's personal information or use their learning records for unrelated advertising.
Dyslexia Screening and Learning Assessments
Our educational screening and assessment services may involve collecting parent questionnaires, literacy assessment results, observations, written reports and relevant information about a child's learning needs.
Dyslexia screening is not a formal medical or educational psychology diagnosis.
Screening results, learning notes and assessment reports are stored in Google Drive.
Reports are normally provided to the parent or guardian who arranged the service. Where information needs to be shared with a school or another professional, we will establish the appropriate authority and lawful basis before sharing.
We take additional care with information concerning learning difficulties, disabilities and health.
Tutor Applications and Recruitment
When someone applies to work with Trust InTuition, we may collect their name, contact details, professional experience, qualifications, availability, references and relevant safeguarding information.
This information is used to assess suitability, communicate about opportunities, carry out appropriate recruitment checks and manage the working relationship.
Information is accessed only by people who need it for recruitment or business administration.
Recruitment and safeguarding records are retained in accordance with applicable legal requirements and our documented retention arrangements.
The Tutor for Tutors Waiting List
When someone joins The Tutor for Tutors waiting list, we collect the information they choose to provide, including their name, email address, current teaching or tutoring situation and the challenges they would like support with.
The registration process uses Google Apps Script, Google Sheets and Google Contacts.
We use this information to administer the waiting list, understand prospective participants' interests and send updates about The Tutor for Tutors programme.
People may withdraw from these updates by following any unsubscribe instructions provided or emailing admin@trustintuition.co.uk.
Withdrawing consent does not affect processing already carried out lawfully.
Payments and Online Purchases
Existing tutoring clients currently pay by bank transfer. Website payment processing has not yet been configured. We use relevant order and payment information to administer bookings, purchases, invoices and records. Any future online payment provider must be identified before online payment is enabled.
How We Store and Share Information
We use a range of digital systems to manage our services and maintain relevant business records.
Client and parent contact information may be managed through Google Contacts, Google Forms, Google Sheets, Google Drive and Notion, depending on the purpose for which it was collected.
Information provided through our client onboarding forms is stored within Google’s systems. Relevant details may be used to create handover documents for the tutor allocated to the student.
Pupil learning notes, progress information, educational assessments and dyslexia screening reports may be stored securely in Google Drive.
Business communications are managed through Google Workspace, including Gmail.
We share relevant information about a student with their allocated Trust InTuition tutor where necessary to plan and deliver appropriate tuition. This may include information about learning needs, disabilities, health conditions or reasonable adjustments where there is an appropriate lawful basis and any required additional data protection condition.
We aim to share only the information reasonably necessary for the tutor’s responsibilities. Tutors are expected to maintain confidentiality and handle personal information appropriately.
Other service providers involved in operating Trust InTuition may include Wix, Google, Notion, Xero and relevant payment providers. These providers may process personal information on our behalf or as independent controllers, depending on the service.
Some providers may process or store information outside the United Kingdom. Where international transfers are subject to UK data protection requirements, we will ensure an appropriate transfer mechanism or other lawful safeguard applies.
Personal information may also be disclosed where required by law or where another lawful basis permits disclosure, including where necessary for safeguarding.
We take appropriate organisational and technical measures to protect personal information, including controlling access to records and limiting the information shared with tutors and service providers.
How Long We Keep Information
Enquiries: Generally retained for up to 12 months after the last meaningful contact, unless there is a legitimate reason to retain them longer.
Client and pupil records: Routine onboarding information, learning records and progress reports are generally retained for up to 24 months after tutoring ends. This helps us support families who return for further tuition and respond to queries about previous services.
Sensitive pupil information: SEN, health and assessment information is reviewed carefully and deleted when no longer necessary. It is not automatically retained for the full 24 months.
Financial records: Retained for the periods required by applicable UK tax and accounting law.
Unsuccessful tutor applications: Generally retained for up to six months after the recruitment decision, unless a longer period is justified.
Marketing information: Retained while there is a valid reason and lawful basis to do so, subject to withdrawal of consent and periodic review.
Records may be retained longer where necessary for safeguarding, legal obligations, complaints or legal claims.
Your Data Protection Rights
Depending on the circumstances, UK data protection law gives you rights concerning your personal information. These may include the right to:
Request access to your personal information.
Ask us to correct inaccurate or incomplete information.
Request deletion of information in certain circumstances.
Request restriction of processing.
Object to processing based on legitimate interests.
Request transfer of certain information to another provider.
Withdraw consent where consent is the lawful basis.
These rights are not absolute and may be subject to legal exceptions.
To exercise a right, contact admin@trustintuition.co.uk.
We will respond in accordance with applicable data protection law.
You may also raise a concern with the Information Commissioner's Office (ICO), the UK's data protection regulator, at https://ico.org.uk.
How to Contact Us
For questions about this Privacy Policy, how your information is handled or requests relating to your data protection rights, please contact:
Trust InTuition
Data Controller: Amy Watson
Email: admin@trustintuition.co.uk
Postal correspondence address: 1 Whitlow Close, St Helens, WA9 5YT, United Kingdom.
We will take privacy enquiries seriously and aim to resolve concerns promptly.
Changes to This Policy
We may update this Privacy Policy when our services, systems, legal obligations or data-handling practices change.
The current version will be available on our website. Where a change materially affects how personal information is used, we will provide additional information where required.
Last updated: 25 October 2026.